BenQ Wireless Presentation Solution
InstaShare & InstaShow
BenQ's InstaShare and InstaShow are comprehensive wireless presentation solutions featuring both software and hardware components. These solutions are meticulously crafted to facilitate seamless wireless projection and foster flexible team collaboration, ensuring smooth and engaging presentations and interactive screen sharing experiences across all devices.
With InstaShare and InstaShow, users gain the ability to effortlessly mirror and manage digital content across a wide range of devices, including BenQ Interactive Flat Panels (IFPs), PCs, tablets, and smartphones. This empowers participants to enhance their meetings with diverse multimedia resources, all without encountering any operational complexities.
Time:
Feb. 2020 - June. 2022 (29 months)
Team Size:
5 ( 2 designer, 1 PM, 2 developers)
My Role:
UX/UI Designer and Researcher
Tools:
Interviews, Usability Test,
Prototyping(Principle)
User Interface & flow Design(Figma)
Unveiling
core challenges.
Share and Create
Unlimited Possibilities.
The Problems
Project Goals
The journey towards creative ideas is often riddled with various challenges.
1
Instant sharing inspires more ideas.
Consistent interface design across multiple platforms allows each device to share creativity instantly.
2
Interaction helps reach quick consensus.
2-way footnotes and data sync allow members of the meeting to participate in real-time interaction and express ideas vividly .
3
Integration facilitates action-taking.
The host maintains control over the meeting at all times and can easily send integrated information to all members.
Overview
1. Creative Development Phase:
Ideas are not effectively shared due to individuals forming ideas on separate devices with different connection settings. This results in time-consuming toggling between devices during idea presentation.
2. Discussion Phase:
Orally conveying creative perspectives can lead to misunderstandings as concept development process cannot be well recorded during this phase.
3. Convergence Phase:
Hosts must rely on memory to summarize content, which may lead to overlooking key points and hindering teams from acting on new designs generated through the context.
This project aims to develop a comprehensive set of hardware and software wireless presentation solutions. These solutions enable seamless screen and idea sharing in conference rooms or classrooms, fostering effective discussion control, and promoting interaction and collaboration among participants.
These products offer flexible configuration options to suit different scenarios and support a wide range of devices and platforms, allowing users to operate with their most familiar devices without the need for additional learning.
How Might We
Questions
" How might we guarantee efficient management and execution of discussion processes? "
" How might we enhance communication efficiency and inspire more creativity during the discussion of meetings? "
" How might we ensure easy and instant sharing of information with all attendees for clear reception of audiovisual content? "
Competitor analysis
& Secondary research
Research & Ideating
A deep dive into the market
Before commencing the design phase, we conducted extensive research using secondary materials and data to gain insights into competitors and market trends. This process helped us clarify the positioning and core functionalities of our product within the market landscape.
Based on the insights gathered from user interviews and thorough research, we meticulously crafted user journey maps to visualize the entire experience of users across different scenarios. These maps provided a detailed understanding of the challenges and pain points users faced while attempting to share content wirelessly.
Subsequently, we interviewed users across diverse industries and meeting environments, engaging with professionals from banking, technology companies, and teachers from various schools.
Throughout this process, we gained valuable insights into users' expectations beyond basic screen sharing, including the desire for enhanced meeting interactions and heightened concerns regarding data security. These findings played a crucial role in informing our product planning and design decisions.
By focusing on these specific pain points, we were able to tailor our product design and features to effectively address users' needs and enhance their overall experience. This approach allowed us to prioritize key functionalities and make informed design decisions that aligned with the expectations and preferences of our target users.
User Journey
Real-world insights from users.
User journey of meeting scenario includes three phases: 1) Plan and Prepare; 2) During Meetings/Classes; 3) After Meetings/Classes
Competitor analysis & Secondary research
Interaction Design
Design Concept
Multi-directional. Instant. Integrated.
1
Sharing instantly in the most familiar way
2
Multi-directional interaction
3
Get everyone on the same page and involved
2-way footnotes and data sync allow members of the meeting to participate in real-time interaction and express ideas vividly .
The BenQ wireless presentation solution provides a concrete platform for expressing creativity by facilitating clear communication of ideas through images, video, data, and various media perspectives. Furthermore, it enables the recording of all discussion phases, ensuring the traceability and development of creative ideas.
Consistent interface design across multiple platforms allows each device to share creativity instantly.
The BenQ wireless presentation solution enhances content sharing by seamlessly integrating with users' personal device preferences. With a simple button press, ideas can effortlessly flow from each individual's device during meetings, eliminating the need for complex connection settings. This streamlined process ensures instant sharing of inspiration and continuous creativity without disruptions caused by device connections.
The host maintains control over the meeting at all times and can easily send integrated information to all members.
The BenQ wireless presentation solution streamlines event management by offering synchronized sessions where hosts can project the large display onto personal devices, enabling all participants to annotate directly from their seats. Additionally, the Split-screen function allows different users to share various applications or concepts simultaneously, fostering flexible and engaging discussions with visualized content side by side.
User Flow & Wireframe
InstaShare 2.0
InstaShow
(WDC30 & VS Series)
Visual Design
Style Guide / UI Icon Design
Create. Assess. Validate.
During the development phase, we conducted numerous user interviews and usability testing across various scenarios. These efforts were instrumental in iterating our designs and optimizing every user flow more realistically.
The tests focused on assessing the clarity of interface information and its effectiveness in aiding users to complete tasks. This encompassed basic functions such as device connection and successful content projection, along with more advanced features like multi-device collaboration.
Prototyping & testing
fingertips.
Your Sharing
What I
gained.
Takeaways
When I initially embarked on designing this series of products, I underestimated the complexity of meeting scenarios in conference environments. While I assumed our daily exposure to meetings would provide sufficient insight into user needs, I soon realized the vast diversity and intricacies involved. Meetings ranged from small huddles of two or three individuals to larger gatherings of a dozen or twenty people, and the prevalence of online meetings added another layer of complexity.
In addition, We've discovered that meetings serve diverse purposes, ranging from collaborative concept development to final result presentations. The diversity of devices and platforms used in these meetings, including mobile phones, tablets, laptops, and video conferencing systems, adds further complexity.
To address these complexities, we conducted extensive user interviews across diverse backgrounds and countries, along with field studies, to gain a deeper understanding of various meeting scenarios and pain points. Continuous feedback collection from end users has been integral to optimizing our products through collaborative design and development efforts.
Our product suite has continued to undergo iterative enhancements, with its usage extending to applications in the education sector. This expansion not only enhances our products' impact on daily life but also requires us to consider a broader range of scenarios and user types to maximize our product’s value.